I use "Archive" to keep everything organized. Whatever monsters you are no longer using - ARCHIVE. Players cannot see or access Archived things so don't archive their Character sheet. However, this also means they can't see archived Handouts - so if you have pictures of monsters, npcs, maps, clues, etc, that you want to use in adventure and want easy access then make the Handout for said Monster Picture or Map, place it "In Player's Journals" and ARCHIVE IT! You can create a link to that Archived Handout (that the player can't see). When you click the link it keeps it in the archive but pops it to your screen and you can hit "Show to Players". They will see it at that time but once they close it, it will be gone and remain archived. To link to an archived handout. Place the EXACT name of the other handout in [brackets]. So if I want to show a picture of the Goblin King when they enter the throne room. First I make a Handout call "Goblin King" and put a picture there. Add to all player's Journals and archive it. Then in a different handout called, let's say, "Attack on Goblin Fort" I could have a link [Goblin King] in the text. I might write: 4b - Throne Room You enter the through the large wooden doors and see a dimly lit room with lofty ceilings! It smells of urine and feces. In the center of the room sits a throne with an old Goblin wearing a crown!" [Goblin King] I click the link and the archived picture pops up on my screen and I can Show to Players. You can have links within links within links as well - sort of a Inception thing going on. Also, to let your players review maps you have provided or pictures of NPCs - Just make one shared Handout and put all the links in there. They can click on any link to an archived handout that the have Player permission for. They cannot go into the archive, but the can momentarily look at the archived handout. I have one Handout entitled "Journal Entries and Handouts" that is in my active Handout list and open for all players. In "Journal Entries and Handouts" all the links to NPC pics, story clues, maps, items, or whatever the players picked up are listed for them to access whenever. Hope this helps. BC