You should be able to have a handout or character in multiple locations. I'm using Google Drive currently in place of the Journal for a number of reasons, including that I can have the same documents in multiple folders at the same time. This is really nice because I can have an NPC in a chapter's folder of NPCs, as well as a town's folder of NPCs. It could also be used for monsters being in multiple encounter folders. If they have the exact same contents, it's really tedious having to change both or more when you want to change them as a group.